Privacy Policy

Last updated: Tuesday 19th May 2026

KODIAK Services (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use and store personal information in accordance with UK GDPR and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following information:

• Name and business details 
• Email addresses and telephone numbers 
• Billing and invoicing information 
• Social media handles and marketing information 
• Information provided through enquiry forms, emails, calls and onboarding documents 
• Client documents, files and project information required to deliver services 

2. How We Use Your Information

We use personal information to:

• Respond to enquiries and provide services 
• Manage client projects and communications 
• Process invoices and payments 
• Deliver administrative, marketing and business support services 
• Maintain internal records 
• Meet legal and regulatory obligations 

We only collect information necessary to deliver our services.

3. Lawful Basis for Processing

We process personal information under the following lawful bases:

• Contractual necessity – to deliver agreed services 
• Legitimate interests – to operate and improve our business 
• Legal obligations – for accounting and regulatory requirements 
• Consent – where required for marketing communications 

4. Data Storage and Security

We take appropriate security measures to protect personal data and use secure systems, passwords and restricted access where appropriate.

Data may be stored using third-party systems including cloud storage, email providers, accounting software, CRM platforms and marketing tools.

5. Data Sharing

We do not sell personal information.

Information may be shared with trusted third-party providers where necessary to deliver services, including software providers, payment processors and professional advisers.

All third parties are expected to process data securely and lawfully.

6. Data Retention

We retain personal information only for as long as necessary to fulfil business, legal and accounting requirements.

Client records and financial information may be retained where legally required.

7. Your Rights

Under UK GDPR you have the right to:

• Access your data 
• Request correction of inaccurate information 
• Request deletion of your data where applicable 
• Restrict or object to processing 
• Request transfer of your data 
• Withdraw consent where consent applies 

Requests can be made using the contact details below.

8. Contact Information

KODIAK Services
Email: jasmine@kodiakservices.co.uk

If you have concerns regarding data processing, you also have the right to complain to the UK Information Commissioner’s Office (ICO).